Creating a formal business letter in Microsoft Word – Word 2016 Tutorial [3/52]

Hi there, my name is Dan. This is a free clip from my larger
Microsoft Word training course. Check out the link in the
description, or go to… for more. Hi there, in the next
couple of videos… we’re going to be building this
formal business letter here… in Microsoft Word 2016. So, let’s get started. So first things first,
let’s open up Word. I’m using Windows 10,
and Microsoft Word 2016. To open it up, click on
the little windows icon. I find it’s just easier where it
says, at the bottom it says… “Ask me anything”. I’m
going to click ‘Word’. There he is there. Open him up. Great! This is our initial screen. You can start with a blank document… which is what we’re going
to do in this video… but what you can do, if you want to… maybe save some time,
work from a template. At the top here, there’s
‘Search for templates’. You can put in, say, ‘letterhead’. Hit ‘Return’. You need to be connected to the net… because there are lots of stuff… that it downloads from the
net while it’s working. So sometimes internet
connection is helpful. You can see, I’ve put in letterhead… and I’ve got a few options,
there’s not a huge amount. So when it comes to
picking our template… often you’re going to kind of
play with the words that you use. So instead of ‘letterhead’
if you just put in ‘letter’. You get a big difference in terms
of the results, can you see? This might be more what
you’re looking for… and this is what we’re going
to be aiming towards. So, have a look through
this, this might be– You might find something in
here, and you’re like… “Job done,” skip this
whole series of videos… and just start working from
these letterheads here. I find these templates
a little bit tough… because there’s lots of
automated bits in them. So if you’re new, you
might find them… not as helpful as they
kind of appear to be. Now, even if you don’t
use these templates… because there’s kind of
bits of automation in them. I find the language in
them is really useful. If you need to– I don’t know– This one here, a letter
confirming lost credit card… you need to have that
pre-written, go in there… grab the text that you’ve been
using for your own stuff. There’s some useful stuff in there… and then there’s some
less than useful stuff… like this one here, it’s
not less than useful. Employee termination letter
due to poor performance. It’s kind of scripted,
and written, and– Yes, there’s some good ones in
there, some interesting ones. Anyway, we’re not going to start with
templates, what we’re going to do is… we’re going to click the word ‘Home’… and we’re going to start
with a blank document. So the first thing we do with any
document is give it a ‘Save’. You can see, up the top
left hand corner… is this little old diskette
thing, click ‘Save’. Where are we going to stick it? It’s
up to you where yours is going to go. Probably the most common is,
if you click on ‘Browse’… and if you go to your
‘Documents’ on the left. I’m going to make a new folder
in here to put all my files. Don’t just dump them in
here, you can, of course. At the top here, it says ‘New Folder’. If you’re using an old
version of Windows… sometimes you can ‘right click’… and go to ‘New’, ‘Folder’;
they’re all slightly different. So, with this new folder here– Actually I’m going to rename it… so I’m going to ‘right
click’ it, go to ‘Rename’. and this is going to be
my ‘Word Class Files’. So we’re going to put everything
today into that folder. When you’ve made a new folder,
and you hit ‘Save’ now. It’s actually not going to go
inside until you click on it. Watch this, ‘double click’… and now I’m inside my ‘Documents’,
inside ‘Word Class Files’. I’m going to give this one a name. Now when it comes to
naming conventions… you can give it anything you like, so
in my case I’m going to call it ‘BYOL’. It’s going to be the company… and this one’s going to be a ‘Credit
Letter’ that we’re writing. At the end of these things, often… you can add a ‘V1’, ‘V2’, ‘V3’
for any adjustments you make… or comments that come back. Never call if ‘Final’. Final
is the kiss of death. If you call it ‘Final’, you’ll
have ‘Final2’, ‘Final Revisited’. Just a ‘V1’, ‘V2’ works great.
Let’s click ‘Save’. That’s the super easy
stuff, out of the way. Let’s move on to the next video. How did you find that video? Was it good, was it bad? If you liked it, go check
out more of my courses on…

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9 thoughts on “Creating a formal business letter in Microsoft Word – Word 2016 Tutorial [3/52]

  1. I came looking for a tutorial on how to save a Word Document, create a new folder and rename it. That just happens to be exactly what I found (and nothing else!) – thank you Daniel.

  2. talking bullshit 👎👎👎👎👎👎👎👎👎👎👎👎👎👎👎👎👎👎👎👎👎👎👎👎👎👎👎👎👎👎👎👎👎👎👎👎👎👎👎👎👎👎👎👎👎👎👎👎👎👎👎👎👎👎👎👎👎👎👎👎👎👎👎👎👎👎👎👎👎👎👎👎👎👎👎👎👎👎👎👎👎👎👎👎👎

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